The Parish Maintenance Committee consists of 3-6 Parish Councillors and up to 5 members of the public. It’s aims are:
- To engage the public and encourage them to become involved in the reporting of maintenance needs and providing practical assistance through structured volunteering.
- To oversee and manage planned and unplanned maintenance covering the following categories:
- The Growing Natural Environment that is in the responsibility of the Council (cemeteries, open spaces, playing fields, verges and hedges etc.)
- Constructions and assets in the open environment (Play Areas and Play Equipment, Fences, Footpaths Benches, Signage etc.)
- General litter management and village appearance
- Allotments
- Drains and drainage
- Highways
- Parish Council owned buildings with the exception of Melbourn Community Hub
- To develop and maintain a schedule of maintenance tasks that allow proper forward assessment of the financial and other resources required by the Council to properly deliver services. This will require the Committee to : –
- Confirm the Assets requiring maintenance or eventual replacement
- Agree the frequency of inspection/assessment of condition
- List the routine maintenance tasks, taking account of seasonal influences and judging where efficiency gains can be made
- Create a master maintenance schedule
- Assist with the costing and forward budgeting of the maintenance tasks identified
- Recommend the provision of material or people resources required to match planned maintenance
- To assist with the management of maintenance resources, through actively contributing to: –
- Assistance with contract setting and advice on management of on-going contract work
- Assistance with recruitment, training and use of volunteers
- Assisting the Clerk with allocation and scheduling of work done by the Village Wardens
- Budgeting and Precept-setting for planned and unplanned maintenance
- To develop new projects and activities that benefit the wider village environment, such as: –
- Tree, shrub and flower planting schemes
- Cemeteries forward planning
- Provision of better infrastructure (signage/seating/footpaths/disability access/drop kerbs etc.)
- Good management of and improvements to public open spaces
- Development of play and other facilities for young people
And bring these to the Council for consideration and approval
- To assist the Council compliance with guidelines and regulations, including:-
- Advise on Health and Safety issues, for example when new equipment or activities are involved, including any resulting employee training
- Recommendations affecting Council public liability and other insurance
- Cemetery and burial rules and regulations
- Compliance with safety and maintenance regulations as these apply to Play areas and Play equipment
- Planning
- Compliance with specific agreements on the management of Council assets, such as Orchard Road and New Road Cemeteries and Stockbridge Meadows Nature Reserve
- Assist with the development and setting of a general contract framework
Full Terms of Reference
Current members of Parish Council Committees